Subsidy Coordinator (Remote)
Boston, MA
Corporate – Compliance /
Full Time /
Remote
WinnCompanies is looking for Subsidy Coordinator to join our corporate Compliance team.
The Subsidy Coordinator is responsible for ensuring timely submission of Housing Assistance Payment (HAP) requests and associated Tenant Rental Assistance Certification System (TRACS) files. You will post payments of subsidy funds upon notification from the Accounting Department. Work with Operations to process corrections based on TRACS error messages or transmission reports from Contract Administrators.
Please note that this position offers a pay range of $26.44 to $31.25 per hour based on experience. The selected candidate will adhere to the following schedule: Monday through Friday, from 8:00AM to 5:00PM.
Additionally, this is a remote position: the selected candidate must live in a state that WinnCompanies currently operates in. Applications will be accepted until 5:00PM EST on August 2nd, 2025.
Responsibilities
- Investigate TRACS errors and collaborate with Contract Administrators and Operations to resolve as necessary.
- Assist with teaching and training to new users or existing Rent software users with TRACS preparation and submission, as well as proper completion of certifications and error corrections, when necessary or upon request.
- Submit HAP requests and TRACS files. Post subsidy funds upon receipt.
- Assist sites with Enterprise Income Verification (EIV) compliance, including but not limited to processing repayment plans, running, storing, and/or investigating and resolving EIV report findings as needed.
- Monitor compliance percentage in TRACS, communicate concerns to Operations and collaborate on ways to improve the compliance percentage.
- Perform other responsibilities as assigned.
Requirements
- Associate’s degree in accounting and/or finance.
- 1-3 years of relevant work experience.
- Outstanding verbal and written communication skills.
- Proficiency in Microsoft Office applications: Excel, Word and Outlook.
- Demonstrated organizational and record keeping skills.
- Ability to exercise good judgment and apply initiative.
- Excellent customer service skills.
- Strong problem solving skills.
Preferred Qualifications
- Bachelor’s degree.
- COS and/or CPO certifications.
- Prior experience in affordable housing management, either as an onsite Property Manager at a HUD subsidized property, or in a centralized subsidy billing environment.
- Knowledge of RealPage property management software.
$26.44 - $31.25 an hour
#LI-BB1
Our Benefits:
Regular full-time US employees are eligible to participate in the following benefits:
- Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
- 401(k) plan options with a company match
- Various Comprehensive Medical, Dental, & Vision plan options
- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
- Tuition Reimbursement program and continuous training and development opportunities
- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
- Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
- Flexible and/or Hybrid schedules are available for certain roles
- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
- To learn more, visit winnbenefits.com
Why WinnCompanies?
A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.
A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.
A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.
A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.
About Us:
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.
Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
