Payroll Manager
Tokyo
Global Operations – Human Resources /
Employee /
Hybrid
About Woven by Toyota
Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society.
Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all.
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TEAM
Managing employee payroll is a complex and time-consuming task, but vital to employee happiness and success by ensuring payroll for all employees is accurate and paid on time. Our payroll team manages over 1100+ individual payroll processes and 1,700+ attendance records every month with the help of 4 team members. As a team we emphasize close communication and collaboration to ensure our payroll processes are completed as efficiently and effectively as possible.
WHO ARE WE LOOKING FOR?
As the Japan Payroll Manager, you'll have an impactful role on the day-to-day execution of payroll and payroll-related benefits. In addition, you will be participating in defining and refining processes to support a high-growth company that is expanding internationally including but not limited to expats. This is an incredible opportunity to join a highly motivated, fun team poised for success. You will also lead a mid-sized team of payroll professionals in our Tokyo office.
RESPONSIBILITIES
・Build, develop and lead our Japan based payroll team
・Work with a cross-functional team to design and implement workflows to increase efficiency and also improve employee experience
・Build, manage and audit internal controls to ensure all payroll transactions are processed accurately, timely, and in compliance with International, federal and local, state, country-specific laws, and regulations
・Assure that payroll records are prepared, reviewed, approved and filed timely and accurately, and maintained in accordance with the company's payroll policies and local payroll regulations.
・Manage year-end adjustments and handle communications to employees.
・Manage a partnership with payroll vendors to optimize system functionality and exploit opportunities for process automation.
・Enforce compensation policies regarding approval guidelines and documentation
・Support the finance team by participating in month/quarter/year-end financial closing activities as well as external audits: Payroll journal entries, payroll, and benefits-related account reconciliations.
・Communicate with the social insurance attorney and support the employees to process the social security administrative procedures
・Lead Japan based payroll system implementation, payroll programs and processes
MINIMUM QUALIFICATIONS
・Language: Strong verbal and written communication skills in both English and Japanese
・Experiences:
・10+ years of Japan hands-on payroll processing and administration experience at a high-growth tech company
・5+ years of people manager experience
・Experience with Japan Payroll System Management and other widely adopted HRIS and Payroll system integration and data mapping (Bonus points if you have worked in Lacras Payroll System and SuccessFactors)
・Payroll knowledge: Understanding on payroll accounting and cash reconciliation
・Skills:
・Excellent organizational skills and attention to detail. Must be able to prioritize tasks to meet deadlines and demands.
・Able to interact effectively and professionally with all levels of employees, various levels of management as well as vendors and other stakeholders
・Ability to be self-motivated, proactive, and an effective team player
・Critical thinker and strong analytical skills
・Demonstrates professionalism and maturity in handling confidential information.
・A keen focus on scale, end-to-end automation, and evolving processes for scale and efficiency
・Other knowledge:
・Strong knowledge of Japan Payroll, Social Security and labor laws
・Other: Expat payroll and inter-company accounting experience
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Important Points
・All interviews will be arranged via Google Meet, unless otherwise stated.
・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.
WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
・Housing Allowance
・Retirement Benefits
・Rental Cars Support
・In-house Training Program (software study/language study)
Our Commitment
・We are an equal opportunity employer and value diversity.
・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.
