Workplace Operations and Office Support Assistant
Tokyo
Woven City – Project Governance /
Fixed Term Employee /
Hybrid
Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society.
Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.
TEAM
The team is responsible for the overall administrative operations for the Woven City Management (WCM) division. The team provides operational support to WCM as a whole. We as a team tackle various operational issues, improve the IT/office environment and promote efficiency and standardization of daily operations to help the project members so they can focus on and maximize their work. You will report to the Manager of Administration, and this role's workplace type is hybrid.
For more information about Woven City, please visit: https://www.woven-city.global/
WHO ARE WE LOOKING FOR?
- Person who can work with responsibility and has a proactive and ownership mindset
- Can contribute to reducing high volume of daily work during high workload seasons
- Can work together as part of a team
- Is comfortable working in a diverse, international environment
- 主体性と当事者意識を持ち、責任を持って仕事に取り組める方
- 特に繁忙期における、日々の大量の業務の削減に貢献できる方
- チームの一員として協力して働くことができる方
- 多様で国際的な環境で働くことが好きな方
RESPONSIBILITIES
- Accounting work using database management systems (equipment ordering, payment processing, etc.)
- Data entry using spreadsheet software
- Create documentation using Google Workplace (Google Docs, Google Slides, etc)
- Check inventory and replenish supplies
- Support the workplace operations for teams
- データベース管理システムを利用した会計業務（機器の発注、支払処理等）表計算ソフトを使ったデータ入力
- Google Workplace を使用してのドキュメントを作成 (Google ドキュメント、Googleスライドなど)
- 備品の在庫確認・補充
- チームサポート業務
MINIMUM QUALIFICATIONS
- To be eligible to apply for this position, you are required to have PWD (Person with disability) handbook from Japanese government
- Fluent in Japanese language
- 3 or more years of work experience
- Basic computer skills (i.e. Microsoft Office)
- Solid communication skills
- Experience working as part of a team
- この求人に応募するには、日本政府発行の障がい者手帳を持っている必要性あり
- ビジネス場面にて日本語が問題なく話せること
- 3年以上の実務経験
- 基本的なコンピュータスキル（Microsoft Officeなど）
- チームメンバーとコミュニケーションを取りながら仕事を進められること
- チームの一員としての実務経験
NICE TO HAVES
- Basic skills of reading and writing in English
- Intermediate level of Microsoft Office
- Experience with other databases and admin tools (i.e. Google Workspace, etc)
- Bachelor or Diploma degree
- 英語の読み書きの基礎的なスキル
- 中級レベルのMicrosoft Officeの実務経験
- 他データベースや管理ツール（Google Workspaceなど）の使用経験
- 学士または専門学校卒
If you are located outside of Japan we will set up an interview over Google Hangout Meet.
WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time with NO core-hours
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
・In-house Training Program (software study/language study)
By submitting your application you agree to the following terms: https://woven.toyota/en/applicant-privacy-notice
Our Commitment
・We are an equal opportunity employer and value diversity.
・We pledge that any information we receive from you will be used ONLY for the purpose of hiring assessment.
