Manager, AD/ADAS Business Operations & Administration

Tokyo

Product & Technology – Customer Applications /

Employee /

Hybrid

About Woven by Toyota

Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society.

Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all.

=========================================================================

TEAM

Woven by Toyota develops automated driving (AD)/advanced driver assistance systems (ADAS) for Toyota's mass production vehicles. The mission of the JP Business Strategy & Operations team is to manage the office to facilitate the development of AD/ADAS, and to perform a wide range of tasks such as forecast management and resource coordination.

WHO ARE WE LOOKING FOR?

In the JP Business Strategy & Operations team, you will guide and direct a team of 10 operations assistants who are performing a wide range of tasks including office administrations, workplace operations, forecast management and business resource coordination for our AD/ADAS Japan business. You will also be working closely together with your team to handle these support and administrative tasks hands-on.

RESPONSIBILITIES

・Managing the team of assistants within the AD/ADAS Business Strategy & Operations team (task allocation and workload adjustment)

・Maintaining and managing the workplace environment

　　　・Planning future seating arrangements

　　　・Implementing relocation plans

　　　・Managing office automation equipment and other devices

　　　・Communicating with the company-wide office management team to obtain administrative information and share it within the team

・Creation and revision of work manuals

・Planning and operation of internal events

・Creation, review, and management of contracts

・Support for overall AD/ADAS development resources and budget management

・Visitor reception

・Other administrative tasks

MINIMUM QUALIFICATIONS

Experience in facilities management, office services, administration or as an office manager
Experience managing/leading a team
Ability to manage multiple tasks and deal with uncertain situations
Experience in proactively tackling complex issues and identifying opportunities for improvement
Problem solving skills and drive for improvement
Native level Japanese and business level English language skills
Proficiency in office software such as Word, Excel, PowerPoint, and Spreadsheet
Business-level communication skills in Japanese and English, both written and verbal

NICE TO HAVES

Basic knowledge of accounting and finance
At least 3 years of practical experience in the automotive industry or related industries
Up-to-date knowledge of the automotive industry and technical trends
Basic programming skills (e.g., GAS/Python/VBA)

=========================================================================

Important Points

・All interviews will be arranged via Google Meet, unless otherwise stated.

・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.

・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

WHAT WE OFFER

・Competitive Salary - Based on experience

・Work Hours - Flexible working time

・Paid Holiday - 20 days per year (prorated)

・Sick Leave - 6 days per year (prorated)

・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company

・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance

・Housing Allowance

・Retirement Benefits

・Rental Cars Support

・In-house Training Program (software study/language study)

Our Commitment

・We are an equal opportunity employer and value diversity.

・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.

Apply for this job