Team Assistant, Dojo
Tokyo
CEO Office – Dojo /
Employee /
Hybrid
Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society.
Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.
TEAM
Woven by Toyota's Dojo team is on a fantastic journey to developing the human capital of Woven by Toyota, Toyota Group, and millions of adult learners across corporate Japan. We want to recruit a diverse team of international experts to address the critical need for continuous learning as Woven by Toyota strives to create a safer, happier and more sustainable world.
Our mission is to empower the mobility of people at a societal level by guiding them to discover and attain new digital skills through clever use of data, design and technology.
WHO ARE WE LOOKING FOR
The Executive Assistant to the Head of Dojo creates a professional, productive and pleasant environment where the Director and their team can execute. As a result, this role indirectly supports all partners who rely on the Director, and improves our operations as a company.
Reporting to the Head of Dojo, you will work with the Director and be an expert in supporting their daily activities, including organizing meetings and appointments. You will work in a hybrid environment requiring your presence onsite at our Nihombashi office several days per week.
RESPONSIBILITIES:
- Managing the Director's time allocating the correct amount of time to varying priorities, partners, and commitments
- Decide where time is invested, ensuring the right balance between internal and external commitments, and structured/unstructured time
- Manage the leader’s calendars across multiple time zones; maintain complex schedules, coordinate appointments, and greet & welcome external visitors. Coordinate global travel
- Work with other senior partners and Executive Assistants, so there is aligned planning, good collaboration and clear processes within the Director's team and when collaborating with other teams
- Ensure the right things get done with the right quality at the right time, and nothing falls through the cracks
- Be willing to jump in and help where needed, including some event management and project management
- Communicate with other departments
MINIMUM QUALIFICATIONS:
- 5+ years of administrative experience with at least 3 years as an executive assistant
- Business level Japanese and English language capabilities
- You excel in an ambiguous work environment, you serve as an advocate for your decisions and can say "no" to support your executive's schedule when needed
- You work both autonomously and collaboratively, completing the tasks you are responsible for. You are thoughtful, take problems and dissect them for solutions, and can foresee future challenges to start planning preventative measures
- You can juggle deadlines, schedules, planning meetings and are accustomed to supporting executives with demanding schedules. This includes arranging trips and providing local support to executives in Japan
- Flexible to manage changing plans and priorities
- Maintain strict confidentiality standards
NICE TO HAVES:
- Experience using Oracle ERP
- Proficient in Google Workspace
If you are located outside of Japan we will set up an interview over Google Hangout Meet.
WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time with NO core-hours
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
・In-house Training Program (software study/language study)
By submitting your application you agree to the following terms: https://woven.toyota/en/applicant-privacy-notice
Our Commitment
・We are an equal opportunity employer and value diversity.
・We pledge that any information we receive from you will be used ONLY for the purpose of hiring assessment.
