Project Administrative Coordinator - Semiconductor - Malta, NY
Malta, New York
Administrative /
Full-Time /
On-site
WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.
We are seeking a detail-oriented and highly organized Project Administrative Coordinator to support our team on a dynamic semiconductor construction project in Malta, New York. This role plays a critical part in ensuring accurate documentation, reporting, and overall administrative support for a complex, fast-paced construction environment.
The ideal candidate thrives in high-pressure settings, is comfortable juggling multiple priorities, and brings advanced proficiency in Microsoft Excel and PowerPoint. We value experience, professionalism, and adaptability.
Key Responsibilities
- Provide comprehensive administrative support to project managers and leadership teams.
- Create, maintain, and update tracking logs, reports, visual dashboards, and summary presentations to reflect project health and progress.
- Assist with the coordination of meetings, including preparing agendas, taking detailed minutes, and tracking action items.
- Monitor and drive deadlines for reports, deliverables, and internal project milestones.
- Collect, analyze, and summarize data to support key performance indicators (KPIs) and the continuous improvement cycle (PDCA).
- Maintain project documentation in compliance with client and company standards.
- Coordinate the flow of information between internal teams, subcontractors, and vendors.
- Support document control and file management systems to ensure accessibility and version accuracy.
- Assist with onboarding processes for new project team members and coordinate access and equipment requests.
- Communicate professionally with all levels of project personnel to ensure alignment on administrative and reporting needs.
Required Skills & Experience
- Advanced proficiency in Microsoft Excel (including formulas, charts, and pivot tables).
- Strong PowerPoint skills for preparing clear, professional presentations.
- Exceptional attention to detail and organization.
- Strong verbal and written communication skills.
- Proven ability to work independently and manage competing priorities.
- Comfortable working in a fast-paced and evolving project environment.
- Prior administrative experience in construction, engineering, or large project teams is highly preferred.
Preferred Qualifications
- Experience with construction documentation, scheduling, or project tracking tools.
- Familiarity with data analytics or reporting tools is a plus.
- Local candidates are strongly preferred due to the onsite nature of the position.
Education
- Associate’s or Bachelor’s degree in a related field preferred, but not required. Equivalent experience will be considered.
Why Join Us?
- This is a full-time opportunity with World Wide Professional Solutions. We offer a supportive and collaborative team environment, and our benefits begin on your first day:
- Medical, Dental, Vision Insurance
- Life and Disability Coverage
- Company-Matched Retirement Plan
- Paid Time Off and Holidays
$60,000 - $75,000 a year
This is a full-time position for World Wide Professional Solutions. We offer excellent benefits including medical, dental, vision, life, short term disability, long term disability, and a company match retirement plan. All benefits begin the FIRST DAY of employment.
World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
