Jr Action Officer

Arlington, Virginia
TASS Team /
Business Management/Acquisitions (Full-Time) /
Hybrid
To achieve an organization’s mission, leaders need strong team members who can create processes, communicate requirements, and develop innovative solutions throughout the execution of the mission. Our team applies an end-to-end approach to commercializing our most impactful technology.  This team accelerates our Program Managers’ ideas, bringing in top entrepreneurs, venture and private investors, and DoD and commercial thoughts leaders to drive new products, services, and key technology for the DoD, Commercial Markets for both economic and national security as well as societal impact. Building on our 65-year track record of bringing some of the top technical innovations to the world – the internet, GPS, self-driving cars, LEDs, and more -- this team spurs both economic and national security as well as societal impact.

In this role, you will work with some of the most brilliant PMs, researchers, and world class commercial advisors on behalf of agency to accelerate the commercialization of important technologies to advance our mission to pose and prevent technological surprise.

As an Action Officer, you will work as part of an exciting team to provide high level business, operational, and executive support in a demanding, fast-paced professional services environment. You will work closely with other Action Officers to support the commercial agenda by ensuring government leads are well organized, prepared, and informed for meetings and other engagements, including handling, responding, collaborating, and communicating with a broad range of requests from various Program Managers other Agencies, and Venture, Private, and Accelerator investors. You will research industry trends in technology, investments, and innovation to facilitate engagement with clients and partners. You will plan and manage logistics, cost, and agenda for quarterly portfolio review meetings and maintain associated document management systems and databases. Your attention to detail and organizational and communication skills will improve business processes as you track and manage professional contacts for the team and prioritize and draft internal and external correspondence in accordance collaboration with the broader team to serve the Agency’s Mission. To be successful in this role, you must have a deep commitment to advance national and economic security. 

This position is located on client site in Arlington, VA, and will require approximately 50% in-person work. Due to the nature of work performed within the client facility, U.S. citizenship is required.

Work with us as we help promising technologies become commercial products to transform national security.

Join us. The world can’t wait.

Capabilities

    • Provide calendar and communications support. Prioritize, manage, and coordinate complex daily schedules across multiple time zones, internally within DARPA, and for external meetings with top Corporate Executives, private investors, top tier venture and private equity fund managers, other DOD agencies, other USG agencies, start-up and venture accelerators. 
    • Work closely with other Action Officer(s), EAs, and Commercial Strategy team members to support the commercial agenda of DARPA by ensuring government leads are well organized, prepared, and informed for meetings and other engagements, including handling, responding, collaborating and communicating with a broad range of requests from DIRO, other DARPA leaders, PMs, other Agencies, Corporate, and Venture/Private/Accelerator Investor requests. 
    • Prepare and provide weekly status updates and ensure data files are uploaded, named, and stored. 
    • Plan and manage logistics, costs, and agenda for quarterly meetings to review portfolio/performance for optimal team impact.  
    • Travel - Use the Defense Travel System (DTS) to book and modify frequent travel / coordinate travel arrangements, including booking flights, accommodation and ground transportation as required (within tight deadlines to enable a seamless travel experience); Submit and reconcile expenses.
    • Interact with internal DARPA leaders and offices, DOD and other Government Agencies, and external entrepreneurial and investment community to ensure understanding of priorities.
    • Provide general support to improve business processes and anticipate upcoming workload. 
    • Provide support related to Agency activities, including industry events, DOD matters, and investor community.
    • Manage and maintain digital record keeping, including event documents (contacts, agendas, and 
    • Prepare and update briefings, documents, letters, emails, and presentations, as well as copy and distribute documents as requested.
    • Maintain document management systems and databases.
    • Prioritize correspondence based on urgency and importance.
    • Balance workload with other Junior Action Officers / Executive Assistants, Action Officers, and SETAs providing support to the team where appropriate

Required Qualifications

    • 5+ years of experience as an EA or Action Officer or Coordinator
    • 2+ years of experience as an EA supporting C-suite/corporate, SES, Agency Leadership Team
    • 2+ years of commercial experience or at ARPA-E, AFWRX, DIU, NavalX or other Government Agencies that interface daily with startups, venture community, and accelerating commercialization of advance tech for dual-purpose
    • Ability to perform tasks with high degree of accuracy and efficiency with meticulous attention to detail and follow-through, and a strong service orientation in responding to customer needs
    • Excellent oral and written communication skills and the ability to exercise judgment in managing confidential or sensitive information
    • Ability to work independently, to take initiative and to overcome obstacles with excellent organizational and time management skills, and meet deadlines while maintaining a high degree of flexibility in a demanding, fast-paced, and frequently changing environment
    • Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
    • Ability to work successfully within a complex matrix structured team, and with the ability to work effectively with all levels of the organization
    • Secret clearance
    • Bachelor’s degree
Wyetech, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.