Executive Assistant to VP
Berlin, Germany / Europe
Product – GameTech: Monetization /
Full time /
Hybrid
Xsolla is seeking a highly organized, proactive, and resourceful Executive Assistant to support the Vice President of Monetization. In this dynamic role, you will be a key partner in managing day-to-day operations, coordinating strategic initiatives, and ensuring seamless execution of the VP’s agenda. This position is ideal for someone who thrives in a fast-paced, innovative environment and is passionate about enabling executive efficiency and team success in the gaming and digital commerce space.
RESPONSIBILITIES
- Manage and optimize the VP’s calendar, schedule, and meetings across global time zones
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and visas.
- Serve as the main point of contact for internal and external communications on behalf of the VP .
- Take detailed notes during meetings and calls; ensure follow-ups and action items are tracked.
- Prepare and format presentations, reports, memos, and internal documentation.
- Assist with roadmap planning preparation by organizing product briefs and updates.
- Help prepare for internal and external events, including team meetings, strategy sessions, conferences, and speaking engagements.
- Collaborate with stakeholders across Product, Marketing, Engineering, and Executive teams to gather information and relay updates.
- Organize and coordinate team events, offsites, and department-wide communications.
- Support expense reporting, procurement tasks, and occasional vendor coordination.
- Take on ad-hoc projects and assist with special initiatives within the Monetization Unit.
REQUIREMENTS
- Bachelor's degree or equivalent work experience.
- 5+ years of experience as an Executive Assistant (experience in tech, SaaS, or gaming is a plus).
- Excellent written and verbal communication skills; strong command of professional English and Russian.
- Proven ability to handle a heavy workload and prioritize tasks effectively with minimal supervision.
- Master of multitasking and time management, with a strong attention to detail.
- Highly organized, resourceful, and capable of adapting to changing priorities.
- Strong interpersonal and customer service skills; approachable and professional
- Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail) and quick to learn tools like Jira, Confluence, and Anaplan.
- Experience working with cross-functional teams in a high-growth environment .
- Able to handle confidential information with discretion
- Occasional travel required (less than 25%).
At Xsolla, we are passionate about providing a conducive environment for our team to thrive personally and professionally. Our Benefits Program caters to the physical, mental, and emotional well-being of our full-time employees.
Understanding the detrimental effects of burnout, we offer unlimited Flexible Time Off and 28 paid holidays each year. Personal and professional development is a cornerstone of our ethos at Xsolla. Each employee has a personalized career roadmap, developed in partnership with their manager, aligning individual and company goals. We support this growth through in-house training, independent study, conference attendance, and higher education opportunities.
About company
Xsolla is a global video game commerce company with a robust and powerful set of tools and services designed specifically for the video game industry. Since its founding in 2005, Xsolla has helped thousands of game developers and publishers of all sizes fund, market, launch and monetize their games globally and across multiple platforms. As an innovative leader in game commerce, Xsolla’s mission is to solve the inherent complexities of global distribution, marketing, and monetization to help our partners reach more geographies, generate more revenue and create relationships with gamers worldwide.
Headquartered and incorporated in Los Angeles, California, with offices in Berlin, Seoul, Beijing, Kuala Lumpur, and cities around the world, Xsolla supports major gaming titles like Valve, Twitch, Roblox, Ubisoft, Epic Games, KRAFTON, Nexters, NetEase, Playstudios, Playrix, miHoYo, Pearl Abyss, NCSoft, and more.
By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding GDPR or CCPA to careers@xsolla.com
