HR Services Coordinator

Seattle, WA

Human Resources – Employee Benefits /

Full-Time /

On-site

Why work with YWCA Seattle King Snohomish?

YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.

We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!

What You'll Do

The HR Services Coordinator provides essential support to the Human Resources team in a mission-driven organization committed to empowering women and eliminating racism. This position helps uphold operational excellence and values-aligned service delivery through the coordination of onboarding paperwork, employee milestone recognition, benefits processing, and internal communication systems. With a focus on care, accuracy, and cultural responsiveness, this role supports the employee experience across the agency.

YWCA’s Mission is focused on social justice and requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of antiracism work and grounding those principles in everyday work are required job skills and core values.

This position is on-site in Seattle with limited ability to work remotely. Some travel between work sites will be required, a personal vehicle is needed.

Expectations of your role:

Organizational Mail Distribution
Establish and document a procedure for receiving, sorting, and disseminating all mail that comes into the Seneca office Headquarters
May provide short-term backup for the front desk staff
Ensure time-sensitive documents are routed promptly to appropriate departments.
Coordinate all outgoing HR mailings
Staff Engagement
Administer the Years of Service Program
Provide in-person support for planning and hosting staff events (wellness events, open enrollment, staff appreciation, staff trainings)
Coordinate the return of YWCA equipment when needed
Track employee milestones and coordinate YWCA’s Anniversary Recognition Program.
Prepare and distribute recognition materials and communications.
Maintain accurate records of service anniversaries across the agency.
New Employee Paperwork & Onboarding Support
Create new hire welcome packets and deliver the packets to the new hire’s work location.
Coordinate completion of new hire forms and required documentation.
Track onboarding progress and ensure timely collection of I-9s and compliance-related forms.
Serve as a liaison to hiring managers to support the smooth integration of new employees.
Administrative Support
This role will be responsible for completing the digitization of personnel files
Be the first point of contact for incoming HR calls
Create new hire and replacement employee badges
Complete Verifications of Employment
Other administrative tasks as assigned
Carrier Billing Processing & Benefits Enrollment Audits
Assist with monthly medical, dental, vision and ancillary benefit invoice reconciliation.
Work with HR Operations team to address discrepancies and enrollment issues.

Must have's to be successful:

Proficiency with Windows (8,10, and 11) and Microsoft Teams
Ability to use office equipment (scanner, shredder)
Proficiency in Microsoft Excel (formulas) and Microsoft Office Suite.
1-2 years’ experience in an administrative position such as Human Resources, Information Technology, employee training, recruiting or similar functional areas
Work in-person and vehicle travel across Snohomish and King counties – personal vehicle required
Strong organization for multi-tasking and responding to multiple requests, maintaining multiple schedules, and providing follow-up.
Analytical and reasoning skills, ability to read and comprehend simple instructions.
COMPETENCIES:
Strong troubleshooting skills and the ability to use logical deductions when fixing a problem.
Ability to communicate and work with other staff, clients, and contractors from a variety of racial, cultural, and economic backgrounds.
Flex behavior/communication style to build effective and mutually respectful relationships.

Physical Requirements

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:
All positions at YWCA Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients.
Frequently stands, walks, sits, and climbs in performing duties in the office and in traveling to various YWCA worksites.
Frequently reaches and grasps in using telephones, computers, copy machines and other office equipment and supplies.
Must be willing and able to Lift up to 20-40 pounds.
Frequently kneels, bends, pushes, and pulls in setting up workstations.
Frequently maneuvers around and/or under desks in sometimes tight and dirty locations.

*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

$26.50 - $28.50 an hour

Hours: 40 hours per week

Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans

At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan

After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

#YWCAWORKS

#LI-Hybrid

YWCA encourages applicants with a variety of experiences to apply!

At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity.

Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.

Mental Health Considerations

All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.

Equal Opportunity Employment

YWCA Seattle King Snohomish is an Equal Opportunity Employer. To read more about this, view the EEO is the Law Poster and this EEO is the Law Poster Supplement.

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