Regional Facilities Manager - King County

Seattle, WA

Operations and Finance – Facilities /

Full-Time /

On-site

Why work with YWCA Seattle King Snohomish?

YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.

We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!

What You'll Do

POSITION DESCRIPTION: The YWCA owns or manages a portfolio of 20+ buildings in King and Snohomish Counties. The Regional Facilities Manager provides support to the facilities and housing departments across Seattle, South Seattle, and King County. This position works closely with housing staff, facilities staff, vendors, and contractors to ensure properties remain safe, orderly, and well-maintained while meeting programmatic and organizational needs.

The Regional Facilities Manager provides leadership and guidance to facilities staff through hands-on training, performance management, scheduling, and prioritizing work assignments. This role coordinates preventative maintenance, oversees vendor work, monitors inventory, and assists in managing effective work order systems. The position requires a strong understanding of facilities management principles to ensure compliance and efficiency across multiple sites, while maintaining alignment with YWCA’s mission.

This position has a social justice component that requires critical thinking around how external systems impact our work through the lens of racism and intersections with poverty. Leaders at YWCA must work effectively in non-white environments and champion antiracism policies, practices, and processes. As an equal opportunity employer, we highly encourage people of color to apply.

Expectations of your role:

Facility Operations
Support daily operations of YWCA facilities across assigned King County region, ensuring properties remain safe, clean, and well-maintained.
Provide leadership and oversight for facilities staff, including training, scheduling, and assigning work orders.
Serve as secondary primary contact for the Facilities department in coordination of maintenance work with housing staff, commercial tenants, and contractors when maintenance technicians are unavailable, especially with on-call after hour emergencies.
Support your team with assisting in hands-on projects that need additional help such as painting, drywall, plumbing repairs, basic electrical, ballast changing, cleaning, rekeying, light carpentry repairs and general repairs to all building systems of common areas.
Assist in scheduling or performing proper testing, regular inspections, and maintenance of community and preventative maintenance inspections (PMIs) in units including pumps, boilers, fire control systems, elevators, backup generators, smoke, and carbon monoxide detector systems in units. Oversee contractors when professional services and repairs are necessary.
Monitor and track rent-ready inventory; ensure units are available within required timelines and meet quality standards.
Assist in developing and implementing effective work order management strategies, including emergencies, preventative, and predictive maintenance.
Coordinate with housing staff, contractors, vendors, and commercial tenants to ensure efficient and timely completion of projects.
Maintain tracking systems for inventory, building keys, and work-orders.
Supervise preventative maintenance on all building systems, including boilers, pumps, fire alarms, carbon monoxide detectors, and backup generators.
Conduct regular inspections and property walkthroughs to ensure standards are met.
Maintain adequate inventory of required materials within budgetary guidelines.
Review utility usage across properties and address unusual findings with facilities staff.
Safety and Compliance
Keep mandatory inspections up to date and ensure that maintenance activities follow Local, State and Federal requirements.
Assist with risk management program, including tracking of incident reports and assisting with coordination of insurance claims.
Work with Leadership staff to support reporting to funders.

Project & Vendor Management
Maintain organized vendor files, services contracts, preventative maintenance schedules, comprehensive needs assessment documents and other operations files.
Coordinate access to properties for vendors as needed.

Leadership and Partnership
Develop positive and healthy relationships with co-workers, volunteers, vendors, residents, and clients.
Work closely with other agency managers, particularly those in housing, to ensure that YWCA properties meet program and funder needs and requirements.
Actively participate in the recruitment and retention of diverse teams of professionals; create accountability and ownership among team members through the communication of clear expectations, leadership, and provision of timely performance feedback.
Identify opportunities to grow the Team through training and development utilizing hands-on and classroom-type curriculum.
Model the highest standards of business professionalism; lead the training and development of team members through coaching, motivating, and mentoring on company culture, business goals, and superior customer service.

Other Responsibilities:
Able to travel between YWCA locations regularly.
Is available on-call for building emergencies.
Communicates regularly with Sr. Director of Facilities; participates in safety and compliance-related meetings.
Incorporates the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism, and other oppressions intersect and are embedded in institutions.
Adheres to all Volunteer Services protocols related to volunteer usage, recognition, and monitoring.
Assures that clients, staff, volunteers, and community partners are treated with respect and dignity regardless of race, ethnic background, gender, or socioeconomic background.
Perform other duties as assigned.

Must have's to be successful:

5+ years of experience in facility management with an emphasis in multi-unit facility maintenance, including 3+ years in leadership capacity.
Knowledge includes preventative, predictive, planned, and on-demand maintenance.
Knowledge and experience in unit turns, and multi-unit building systems.
Computer proficiency, including working knowledge of word processing, Excel, and database applications.
Experience working with communities of color and people from different cultures than your own.
Demonstrated understanding of the intersection of racism and poverty
A valid Washington State driver’s license, reliable transportation, and insurance are required.
Core Competencies Expected: Achieving Measurable Results, Communication, Decision Making, Planning & Organizing, Team Leadership, Fostering Diversity, and Race & Social Justice Advocacy

Hours, Rate, and Benefits

Salary Rate: $85,000
Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans. For more information about our benefits, please visit: YWCA Careers & Benefits Information
At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan
After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

Physical Requirements

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:
Continuously exchanges information through listening and talking with clients, agency staff, employers, representatives of community organizations and other individuals in the community.
Frequently stands, walks, sits and climbs in performing duties in the workspace and in the community.
Frequently reaches and grasps in using telephones, computers, fax machines and other office equipment and supplies.
Frequently lifts and carries up to 15 lbs. of equipment and storage boxes; occasionally up to 50lbs.
Occasionally kneels, bends, pushes and pulls in obtaining files from drawers Occasionally climbs stairs of multi-level apartment complexes.
Ability to travel up to 50% of the time by personal vehicle.

*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

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YWCA encourages applicants with a variety of experiences to apply!

At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity.

Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.

Mental Health Considerations

All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.

Equal Opportunity Employment

YWCA Seattle King Snohomish is an Equal Opportunity Employer. To read more about this, view the EEO is the Law Poster and this EEO is the Law Poster Supplement.

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