JOB DESCRIPTION:

Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.

- Coordinate all project documents including document/drawing control and project file management.

· Assists in the customer quoting process to ensure that each customer receives what they are requiring.

· Enter customer inquiries and quotes.

· Generate sales orders.

· Updates and manages technician paperwork.

· Assist with scheduling jobs and safety trainings.

· Researche outstanding billing issues.

· Issues shop releases and shipping lists to the shop for production purposes.

· Creates various project documents using Word, Microsoft Project, and Excel.

· Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.

· Produces a variety of reports as deemed necessary.

· Assist with gathering receipts, reports, and other information for invoicing purposes.

· Make travel arrangements.

· Schedule new hire training including booking meeting rooms, ordering office supplies, ordering uniforms, and producing agendas.

· Assist with managing service truck inventory.

QUALIFICATIONS:

Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Ability to work efficiently in a fast-paced environment. Intermediate knowledge of Word and Excel is preferred but not required.