Office Manager

Banbury, UK
Vehicle Development – Vehicle Systems Engineering
Full-time
As Zoox's office manager, you will organize and oversee administrative operations OR office procedures to establish and maintain organizational effectiveness, efficiency, and safety. You will be responsible for developing interoffice communications, streamlining administrative procedures, and interfacing with facilities, visitors, and support staff on various tasks. We are looking for someone who is experienced in handling a wide range of administrative and executive support-related tasks and also able to work independently with little or no supervision. This individual should be organized, flexible, and enjoy the administrative challenges of supporting an office of both local and international employees.

Responsibilities

    • Organize and schedule meetings and appointments
    • Organize office operations and procedures
    • Provide general support to visitors which include greeting and exiting
    • Managing visitor sign in process by ensuring everyone is badged and issuing temporary badges as needed to employees and contractors
    • In coordination with our People Experience team (HR), organize orientation and training of new employees
    • Work with IT and recruiting department to onboard new employees and set up office equipment
    • Ensure office efficiency is maintained by working with appropriate departments to procure equipment and maintain office equipment
    • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
    • Support the Director with schedules, calendars, and appointments and other administrative tasks
    • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
    • Support staff in booking travel in accordance with the appropriate policies
    • Participate actively in the planning and execution of company events
    • Ensure filing systems are maintained and current
    • Monitor and maintain office supplies inventory
    • Maintain a safe and secure working environment

Qualifications

    • Proven office management, administrative or assistant experience
    • Knowledge of office management responsibilities, systems and procedures
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills
    • Proficient in all Google applications and MS Office
    • Knowledge of clerical practices and procedures
ABOUT ZOOX

Zoox is a robotics company developing fully-autonomous vehicles and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine-learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We believe the transition to self-driving vehicles requires a combination of elegant vision and uncompromising execution.

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A Final Note:You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.