Office Manager
United States, Los Angeles
ZURU Group – Office /
On-site
We're looking for our next Office Manager! If you’re a natural organiser who thrives in fast-paced environments, loves keeping things moving seamlessly, and has a sharp eye for detail – this could be your next big move! 🚀
ZURU is on a mission to disrupt across industries, challenge the status quo and catalyst change through radical innovation and automation advances. This is in play in different pillars of the company: ZURU Toys are re-imagining what it means to play; ZURU Tech is shaping a better future by leading the next building revolution; ZURU Edge is pioneering new generation FMCG brands to better serve modern consumers.
Founded in 2003 by EY Entrepreneur of the Year and World Entrepreneur Hall of Fame brothers Nick and Mat Mowbray, ZURU has quickly grown to a team of over 5000 direct and indirect members across more than 30 international locations.
One of the largest toy companies in the world, globally recognised and award-winning brands include Bunch O Balloons, Mini Brands, XSHOT, Rainbocorns and Smashers. Our global FMCG brands include MONDAY Haircare, Rascals, NOOD, BONKERS, Gumi Yum Surprise, and more!
Role Impact
As the friendly face of our beautiful LA campus, you will be in charge of and responsible for making sure everything runs smoothly. To thrive in this role you’ll need an eye for detail, a proactive mindset, and a love for the hustle and bustle of a fast-paced environment.
You will have a significant impact on the operations and image of ZURU's LA campus. You will be the first point of contact for guests and customers, creating a positive first impression and setting the tone for their experience at ZURU. By maintaining a clean, organized, and well-stocked office, you’ll help create a productive work environment for the team. You will coordinate and take a lead on team events, communications, and travel arrangements to help ensure the smooth running of the office and support the success of the team. You will help promote a positive office culture and provide support to new hires and departing team members, making a lasting impact on the office environment and team morale. Overall, this role will play a crucial role in ensuring the success and growth of ZURU's new LA campus.
Roles & Responsibilities
- Make First Impressions Count
- Create a positive first impression for all guests and customers at ZURU by greeting them warmly at reception, providing a seamless check-in experience and making them feel welcome and taken care of from the moment they arrive.
- People/Team Support
- Be the backbone for the LA team, lending a hand with everything from setting up and scheduling meetings to prepping/printing all the materials needed.
- Coordinate and manage team and customer meetings and events like a pro, managing everything from IT to logistics, meeting rooms, catering and beyond, ensuring events and meetings go off without a hitch, both on and off site.
- Manage communications throughout the office by providing administrative support for various forms of internal and external correspondence, managing the company's communication channels, and ensuring timely and accurate dissemination of information.
- Support team travel bookings and arrangements as and when required to improve efficiency and productivity of the team as well as make cost savings to the business where possible.
- Assist the People and Culture team in welcoming new hires and bidding farewell to departing team members by providing onboarding and offboarding support, coaching and training as necessary.
- Assist the People and Culture team in recognizing and celebrating team member milestones and special events.
- Be a huge ZURU advocate, help make peoples jobs easier and enhance the office culture to make the office a better place and keep people around for the long-term.
- During peak times, such as toy fairs, bring on temporary staff to provide ample support.
- Support our North America team during toy fair season, offering a helping hand with everything from planning, travel and accommodation to meeting management, all while keeping calendars organized and everyone feed and energised.
- Partner with and support other Global Office Managers and Administrative team members where possible to support improved coordination and collaboration across the business, leading to a more efficient and effective work environment.
- General Office Management
- Manage the day-to-day operations of the office, including overseeing the procurement and maintenance of supplies and equipment, as well as vendor management.
- Maintain a safe, clean and organised office environment by ensuring rubbish is disposed of appropriately; the kitchen and bathroom is kept clean/fully stocked, washing dishes, and storage spaces are kept in order.
- Ensure the office is always fully stocked and stock is effectively managed and maintained. This includes ordering stationery, necessary office equipment, kitchen supplies/snacks etc.
- Craft and roll out any new office processes to ensure the office runs like a well-oiled machine.
- Manage all incoming and outgoing mail and couriers (including distribution).
- Monitor and manage the office budget, including processing expense reports, handling invoices for payment, and generating reports as required.
- Manage the upkeep of the LA campus, including overseeing repairs and renovations, ensuring the office complies with all relevant health and safety regulations.
Skills & Experience
- A positive, responsive, proactive, approach to the role
- Always looking for ways to improve the office environment and customer/team experience.
- Proven experience (2-4 years) in a front facing, fast paced role.
- Knowledge of office management procedures and basic accounting principles.
- Ability to multitask and prioritize effectively.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office
- Excellent organizational and time-management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Valid US work permit is required
- Please note this is a full-time position based onsite at the Los Angeles office (El Segundo)
$65,000 - $82,000 a year
Life at ZURU
At ZURU, we have cultivated a high-performing culture that encourages excellence. Our team works towards ambitious goals, learning, performing, and improving together, all while having fun. We empower talented individuals to do their best work every day.
At ZURU, you get out what you put in. You are responsible for driving your own career and we provide the platform to achieve it. As ZURU is on such a fast growth trajectory, there are opportunities here that you won’t find anywhere else.
Get to know us a little better by checking out @lifeatzuru on Instagram or www.zuru.com.
WHAT WE OFFER
🌱 Culture for Growth
🧘 Health & Well Being Benefits
🌎 Global Opportunities
💡 Surrounded by an A Player Team
💰 Competitive Remuneration
ZURU – Reimagining tomorrow 🚀
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