Finance & Administration Assistant (Remote)
Manila
Admin /
Full Time (Work From Home) /
Remote
Overview of the Company
Established in 1991, this multi-generational, family-owned business is based in Sydney, Australia, and specialises in designing and creating bespoke, high-quality outdoor furniture and accessories. The company sources premium materials from around the world to offer a diverse range of products, including tables, chairs, water features, urns, planters, pedestals, wall art, and mirrors.
With a strong focus on innovation, they utilise Glass Reinforced Concrete (GRC) to craft durable yet elegant furniture, combining the strength of concrete with the lightweight properties of glass fibres. Their commitment to exceptional customer service ensures that clients receive expert guidance in selecting the perfect pieces to enhance their outdoor spaces.
With over 33 years of combined experience, they navigate the complex finance landscape to find the most suitable financial products for their clients. Their goal is to build long-term relationships based on trust and to support their clients' growth and success.
Job Summary:
We are seeking a highly organised and detail-focused Finance & Administration Assistant to support our daily business operations. This role is central to keeping our financial records accurate, managing procurement, and ensuring smooth admin workflows across the business. You’ll work closely with our internal team and suppliers, with an opportunity to support process improvement initiatives as the business grows.
Finance & Reconciliation (Primary Focus):
- Weekly reconciliation of invoices across Xero, Lightspeed (POS), and Unleashed (Inventory)
- Cross-checking data and resolving discrepancies between systems
- Processing tax invoices and payment requests
- Assisting with ongoing financial reporting and supplier invoice tracking
Procurement & Order Coordination:
- Issuing and managing purchase orders
- Aligning sales and purchase orders for accuracy
- Following up on supplier orders and delivery updates
Administrative Support:
- Managing emails and scheduling/calendar tasks
- Handling internal documentation and digital filing
- Data entry for finance and operations: legal names, addresses, equipment details, etc.
Secondary Responsibilities (As Needed):
- Lead & Customer Coordination:
- Responding to incoming enquiries and tracking communications
- Sending follow-up emails and basic lead management
- Process & CRM Automation (Nice to Have):
- Supporting automation in platforms like Zoho CRM
- Maintaining structured internal workflows
- Future Tasks – Website & Product Management:
- Uploading product images/descriptions to Shopify
- Basic SEO edits and updates to product listings
Required Skills & Experience:
- Strong financial admin and reconciliation experience
- Proficient in Xero and cloud-based business tools
- Experience with inventory or POS systems (e.g., Lightspeed, Unleashed)
- Excellent organisation, prioritisation, and attention to detail
- Tech-savvy with good working knowledge of CRMs and cloud platforms
- Clear written and verbal communication skills
- Experience with project/task management tools (e.g., Asana, Trello) is a plus
